MICE

MICE SOLUTIONS

Welcome to Arts travels MICE web page. As a professional Destination Management Company, Arts Travels MICE provides unique destination touch and creative team building solutions, incentive travel and much more…

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WHAT IS MICE?

MEETING : Corporate Conferences, Ex.Board meetings for corporate groups, financial seminars for overseas investors.

INCENTIVE ( TRAVEL) : Trips planned by companies as a reward or training for employees. Also called corporates incentive/training tour.

Ex. Awarding cermony or reception are conducted by the head offices directions for high – performing employees.

CONVENTION : General assemblies, academic conferences hosted by International / Domestic academic Organizations/ associations.

EVENT/ EXIBITION: Cultural and sporting events, as well as trade shows and exhibitions.

 01. MICE : IN DETAIL

• Meetings :- General term indicating the coming together of a number of people in one place, to confer or carry out a particular activity.
• Incentives :- “simply put, it is a tool for motivating people involved in an organization success – Employees, Dealers , Distributors, Sales people, consultants, & last but not least, even key customers , it is also means of rewarding them for a job well done or excellent sale results”
• Conventions :- conventions are generally largely meetings with some form of exposition or trade show included. A number of Associations have one or more conventions per year.  These conventions raise a large part of the association budget.
• Exhibitions :– Events at which products & services are displayed. An exhibitions may simply be a few table- top booths designed to display goods & services.

02. TYPES OF MEETINGS

03. MEETING PLANNING PRE-MEETING ACTIVITIES :-

Plan meeting agenda Establish meetings objectives Predict attendance Set meeting budget Select meeting site Select meeting facility Select hotel Negotiate contracts Plan exhibitions Create marketing plan Plan travel to & plan from site Arrange ground transportation Organize audiovisuals needs

04. ON SITE ACTIVITIES

Conduct pre – event briefing Prepare executive plans Move people in/out Troubleshoot Approve invoices POST MEETING ACTIVITIES Debrief Evaluate Provides recognition & appreciation

05. PROCESS OF CONVENTIONS:-

Conventions are generally largely meetings with some form of exposition or trade show included. A number of Associations have one or more conventions per year . These conventions raise a large part of the association budget A TYPICAL CONVENTION FOLLOWS A FORMAT LIKE THIS:- Welcome/Registration. Introduction of president. President’s welcome speech, opening the convention. First keynote address by a featured speaker Exposition booths open. Several workshops or presentations on specific topics. Demonstrations of special topics Vendor’s private receptions Dinner Convention centre closes Convention services for incoming tourist Transportation Hotels & Motels Restaurants Attractions Suppliers & etc….

06.TYPES OF EXHIBITIONS:-  

Trade & Industrial Fairs. Combined conferences & exhibitions Company product launches. Consumer & Public Exhibitions. Public exhibitions. Garden festivals. Company “In – House” Events. Prospective staff interview. Product launching. Other Exhibitions / Display Attractions. Manufactures’ Promotions.

07. ORGANIZE AN EXHIBITION EXHIBITION PROCESS:-

Space requirement Proposal Bookings Feasibility phase Preliminary design phase Detail design phase Production planning phase Production phase Operational phase Termination phase Assessment phase

08. INCENTIVES :

Incentive travel refers to the segment of business travel that uses the allure of a trip as an incentive or reward for achievement. A Typical example of incentive travel would be a company-paid vacation to a resort for top-performing salespersons. Sometimes this type of vacation will include motivational seminars, morale-building activities, and other activities that build upon a gathering of employees. Incentive trips also can include business-related group activities, such as the introduction of new products or promotional campaigns, or training programs for employees .

09. FORMS OF INCENTIVES TRAVEL:-

Pure Incentives. Luxury pure incentives. Mid range pure incentives. Motivational Meetings Fam tour

10. INCENTIVE TOURISM DESTINATION NEED TO PERFORM WELL IN TRAVEL FOLLOWING CRITERIA:-

Service level Safety & security Accommodation cost Scenic beauty Varieties of activities for all tastes Sightseeing & cultural attractions, Modern technical system, Sport & recreational facilities, Unusual destination, Climate, Public transport & Duration of flight/ travel.

11. MICE PACKAGE DEVELOPMENT PROCEDURE

12. PROCESS OF MICE PACKAGE

13. TRAVEL AGENCIES OR TOUR OPERATION SERVICES FOR MICE

14. THE SITE SELECTION PROCESS FOR MICE:–

Accessibility Cost : the monetary expense of transportation and access. Time : the duration/distance of travel involved and the opportunity cost of that time. Frequency: the frequency of connections to the site. Convenience: the scheduling convenience of the connections. Barriers: the extent of any travel formalities, which inhibit travel such as visas, customs, etc .

15. LOCAL SUPPORT LOCAL CHAPTER:

The extent of assistance and backing offered by the local chapter of the Association. CVB/Convention Centre : the extent of planning, logistical and promotional support offered. Subsidies : the extent to which the destination offers to defray costs through rebates and Subsidies.

16. OTHER ATTRACTIONS ENTERTAINMENT:

Restaurants, Bars, Theatres, Nightclubs etc. Shopping: Malls, Major Department Stores, Low Prices etc. Sightseeing: Architecture, Museums, Monuments, Attractions, Parks, Historical Sites, Local Tours. Recreation: Sports And Activities Either As Spectator Or Participant. Professional opportunities: Visiting Local Clients, Negotiations, Business Deals, Selling, Making Contacts etc.

17. ACCOMMODATION FACILITIES CAPACITY:

The number of rooms available and whether more than a single hotel is required. Cost: The cost of suitable accommodation at the site. Service: The perception of standards of service. Security: The extent to which the hotels provide safe and secure environment. Availability : Are the facilities available when required?

18. MEETING FACILITIES CAPACITY:

Ability of site to provide suitable sized facilities. Layout: suitability of facility layout and floor plan. Cost: the cost of the meeting space required. Ambience: the ability of the facility to create an appropriate atmosphere and environment. Service: the perception of the standards of service. Security: the extent to which the facility provides a safe and secure meeting space. Availability: are the facilities available when required.

19. INFORMATION EXPERIENCE:

Has the site performed satisfactorily in the past. Reputation: what is the reputation of the destination among other meeting planners. Marketing: the effectiveness of the destination’s marketing activities. Site Environment Climate: the desirability of the destination’s climate. Setting: the attractiveness of the destinations surroundings. Infrastructure: the suitability and standard of local infrastructure. Hospitality: the extent to which the host organizations and community excel in welcoming visitors.

20. OTHER CRITERIA RISKS:

The possibility of strikes, natural disasters, boycotts, and other possible adverse events. Profitability: the extent to which the site would produce a profit for the organizers. Association Promotion: would the site add credibility to the association and build membership. Novelty: the extent to which the destination represents a novel location for the association’s next Convention.

21. TOP INTERNATIONAL MICE DESTINATIONS:

Top International Mice destinations of world Singapore Shanghai Kualalumpur Bangkok Honkong Seoul (Korea) Vienna (Austria ) Guangzhou(China), Laos, Sri Lanka, Kathmandu, Frankfurt, Dusseldorf, Hamburg (Germany) Paris (France) Barcelona (Spain) Geneva (Switzerland) Stockholm (Sweden) Jakarta

22. POPULAR MICE DESTINATIONS IN INDIA  :

Delhi – Infrastructure and location make Delhi a popular destination for exhibitions and events.

Noida and Gurgaon – Noida and Gurgaon in NCR are also popular destinations and are known for state-of-art facilities. Shimla / Manali – Shimla and Manali are one of the upcoming and ideal destinations for holding conferences as most of the hotels provide facilities for conferences and its scenic beauty allows you to enjoy in pleasurable activities and also provides peace of mind.

Jaipur – Jaipur city providing world-class facilities.

Hyderabad- Hyderabad, the Information Technology city of India is also an emerging MICE destination of India. Beside the numerous heritage monuments, Hyderabad has some sophisticated venue.

Mumbai – Mumbai has many mice facilities. It is the busiest centre in west India and has many prime venues for MICE.

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